ALFOX

SOLUTION

ACCOUNTING RULES

This describes the generated accounting entries using the basic accounting rule set. All entries are actual balance type posting entries for accrual based accounting. All reversal entries are on the same side (i.e. Dr/Cr), but with reversed sign (this ensures correct Cr/Dr totals).

Sales related Transactions

Transaction	Account	Dr	Cr
Customer Invoice	Receivables	Invoice Total
	Tax Due (per rate)		Tax Amt
	Product Revenue (per line)		Line Amt

Customer Credit Memo	Receivables		Total
	Tax Due (per rate)	Tax Amt
	Product Revenue (per line)	Line Amt

Payment Receipt	Bank In Transit	Receipt Amt
	UnAllocated Cash		Receipt Amt

Payment Allocation	UnAllocated Cash or Cash Transfer	Receipt Amt
	Discount Exp	Discount Part
	Write-off	Write-off Part
	Tax Due (per tax rate)	Tax Part
	Realized Gain/Loss	Loss	Gain
	Receivables		Assigned Amt

Bank Statement	Bank Asset	Stmt Amt
	Bank Charge	Charge Part
	Tax Credit/Expense	Tax Part
	Bank Interest	Interest Exp	Interest Rev
	Bank In Transit		Receipt Amt

Material related Transactions

Transaction	Account	Dr	Cr
Vendor Receipt	Product Inventory	Product Cost
	Not Invoiced Receipts		Product Cost

Customer Shipment	Product Cost of Good Sold	Product Cost
	Product Inventory		Product Cost

Invoice Matching	Not Invoiced Receipts	Product Cost
	Invoice Price Variation	Difference
	Product Expense		Invoice Price

PO Matching	Purchase Price Variance	Difference
	PPV Offset		Difference

Inventory Move	Product Inventory	Product Cost
	Product Inventory		Product Cost

Inventory Count	Product Inventory	Product Cost	- or - Cost
	Inventory Differences or Charge	- or - Cost	Product Cost

Inventory Revaluation	Product Inventory	Lower Cost or Price difference
	Inventory Revaluation		Lower Cost or Price difference

Purchase related Transactions

Transaction	Account	Dr	Cr
Vendor Invoice	Tax Credit/Exp (per rate)	Tax Amt
	Product Exp (per line)	Line Amt
	Payables		Invoice Total

Vendor Credit Memo	Payables	Total Amt
	Product Expense		Line Amt
	Tax Credit/Exp (per rate)		Tax Amt

Payment	Payment Select	Pay Amt
	Bank In Transit		Pay Amt

Payment Allocation	UnAllocated Cash or Cash Transfer		Paid Amt
	Discount Revenue		Discount Part
	Tax Credit (per tax rate)		Tax Part
	Realized Gain/Loss	Loss	Gain
	Liability	Assigned Amt

Bank Statement	Bank Charge	Charge Part
	Tax Credit/Exp	Tax Part
	Bank Interest	Interest Exp	Interest Rev
	Bank In Transit	Payment Amt
	Bank Asset		Stmt Amt

Project related Transactions

Transaction	Account	Dr	Cr
Issue to Project	Project WIP or Asset	(Direct) Cost
	Inventory / Labor		(Direct) Cost

Customer Shipment	Product Cost of Good Sold	Project Cost
	Project WIP		Project Cost

Project Asset Complete	Asset	Project Cost
	Project Asset		Project Cost

Cash Based Accounting Rule Set

The following entries are treated differently, if cash base accounting is selected:

Transaction	Account	Dr	Cr
...

Enhanced Accounting Rule Set

The enhanced accounting rule set replaces certain basic accounting rules. They usually provide more detailed accounting allowing advanced financial reporting.

Transaction	Account	Dr	Cr
Customer Invoice	Receivables Tax Due (per tax rate) Product Revenue (per line)	Invoice Total Discount	Tax Amt List Amt
Revenue Recognition

Optional Accounting Rule Set

This describes the generated accounting entries using the optional accounting rule set. In contrast to the standard rules, these rules have to started explicitly in period end procedures or need to be enabled. The balance type of these posting entries are either actual, budget or commitment (encumbrance).

Transaction	Account	Dr	Cr
Order Commitment (commitment) Order Entered
Order Commitment (commitment) Invoice Generated
Purchase (commitment) Requisition created
Purchase (commitment) Purchase Order created
Purchase (commitment) Invoice created
Not Invoiced Revenue (actual)
Unearned Revenue (actual)
Unrealized Gain/Loss (actual)